Help Wanted: Otero College Assistant Controller

Description: $40,000 - $45,000 With an excellent and highly competitive benefits package including PERA retirement, health, vision, dental, life insurance, and sick leave, 12-month academic year position. This position is eligible for Alternative Work Arrangements.

Position Title: Assistant Controller

Position #: 400710

Position Status: Full-Time

Reports To: Controller

The Assistant Controller is responsible for all college purchasing including processing purchase requisitions, delegated signature authority for purchase orders, state VSS (bid) system, and serves as the college’s P-Card administrator. Generate contracts, leases, agreements, and other legal documents and maintains and logs such documents. Oversee college physical inventory and ensures all items are accounted for in software system. Acts as liaison for online bookstore activities to ensure all textbook information and course information is up to date and accurate on the online bookstore website and reconcile monthly invoices. Ensures grants and contracts are properly accounted for and reported as required.

DUTIES AND RESPONSIBILITIES:

1. Ensure timely processing of all purchase requisitions including encumbering purchase orders as applicable) on BANNER system. Generate purchase orders and personal services contracts. Assist staff in determining appropriate use of purchasing documents pursuant to applicable rules and regulations.
2. Complete required reporting to Division of State Purchasing on quarterly basis. Update college purchasing procedures (including P-Cards) as necessary and communicate changes to college staff.
3. Position is the delegated purchasing signature authority for the college. Ensure all purchases follow state rules, procedures and laws set forth by the State Legislature, Division of State Purchasing, CCCS and Otero including the use of State Price Agreements. Ensure proper bidding procedures are followed including the use of the state VSS (bid) system.
4. Serve as P-Card administrator for the college including conducting staff training, resolving problems with the credit card company, and answering staff questions. Audits P-Cards monthly. Reconciles P-Card transactions. Research policies, attends annual forums to remain updated on changes, determines when P-card rules have been violated and sends appropriate warning and/or revocation notices to staff and supervisor. Responsible for renewal and reissue of credit cards for all staff prior to expiration.
5. Generate contracts, Leases, Affiliation Agreements, and other legal documents for the college in consultation with the Vice President of Business and Administrative Services. Work with faculty and clinical sites to determine appropriate Agreement to draft prior to submitting to Vice President for approval. Ensure contract logs are updated regularly. Work with CCCS and State Real Estate Program for approval of leases and lease renewals. Works with servicearea K-12 school districts for completion of Concurrent Enrollment, ASCENT, and other types of contracts.
6. Manage physical inventory at all college locations. Responsible for maintaining college inventory control system and add/delete items according to State Fiscal Rules, CCCS policies and Otero guidelines. Generates inventory tags and ensures they are affixed properly. Conducts annual physical inventory. Maintain inventory software and spreadsheets. Responsible for complete Fixed Asset additions/deletions in Banner System as well as TME. Update inventory processes and procedures as necessary. Works with Vice President on Annual Buildings & Contents reports.
7. Generate Capital Construction and Controlled Maintenance paperwork, encumbrances, purchase orders and pay requests on CORE (State System). Assist in preparing yearly college Controlled Maintenance and Capital Project requests.
8. Responsible to act as the liaison between Otero and the online bookstore contractor to include coordinating with Academic Affairs and Faculty for course schedules and required course materials for each semester.
9. Responsible for creating all new vendors in banner.
10. Assists the Controller to ensure grants and contracts are properly accounted for and reported as required. Work with grant coordinators to ensure proper grant activities, accounting, and reporting.
11. Provides assistance to individuals or departments regarding general account and budget questions, or other business processes. Conducts training for college personnel on the use of the institutional accounting systems.
12. Assists the Controller in special projects, and in developing and implementing new policies and procedures.
13. Serves as Backup to the Controller, Cashier, Accounts Payable and Payroll.
14. Other duties as assigned.

See Human Resources for a complete job description.

MINIMUM QUALIFICATIONS:

• Bachelor’s Degree or an equivalent combination of education and/or experience may substitute yearfor-year for the degree

• One year of recent office experience

• Effective oral and written communication skills. Must be a self-starter, detail-oriented, able to work with minimal supervision, handle multiple tasks, and prioritize duties. Strong interpersonal, organizational, analytical and problem-solving skills.

• Occasional long and irregular hours necessitated by special projects, compliance with deadlines,

length of institutional day and week, and committee service.

• Ability to work cooperatively and effectively with diverse student populations with special emphasis

on first-generation, low-income, and students of color.

PREFERRED QUALIFICATIONS:

• Higher education experience.

• Governmental or Higher Education purchasing and or accounting experience.

• Knowledge of General Accepted Accounting Principles.

• Experience with Banner software, CORE and/or VSS (State of Colorado) systems.

SALARY:

$40,000 - $45,000 With an excellent and highly competitive benefits package including PERA retirement, health, vision, dental, life insurance, and sick leave. Benefit Information

12-month academic year position. This position is eligible for Alternative Work Arrangements.

APPLICATION INSTRUCTIONS

For consideration, an applicant file must contain:

1. Cover letter that addresses the minimum and preferred qualifications

2. Resume

3. Copies of transcripts (A.A., B.A., and M.A.)

4. Names, addresses, and phone numbers of 3 professional references

APPLICATION DEADLINE

Open Until Filled

POSITION START DATE:

ASAP

Submit Application Packet To:

Otero College

Attn: Kelsey Barbee

Director of Human Resources

1802 Colorado Ave

La Junta, CO 81050

FAX: (719) 384-6947

Or Email To: kelsey.barbee@otero.edu

Inquiries May Be Directed To:

Kelsey Barbee

(719) 384-6824

Applicants must submit to and pass a background check before an offer of employment can be extended.

**Please Note: Otero College is not able to provide sponsorship for applicants who do not currently have the legal right to work in the United States or require transfer of a Visa.**

**Must be a resident of the State of Colorado or able to relocate to Colorado prior to the first date of employment. **

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